Every Account
Closed Clean,
Every Period.
Fiducient manages the full reconciliation cycle for bank, investment, and custodial accounts — matching transactions, resolving discrepancies, and maintaining documentation that holds up under regulatory review.
Reconciliations That Close
Without Loose Ends
When reconciliation is managed well, your team stops chasing discrepancies at month-end. Period closes happen on schedule. Examiners find what they need without asking follow-up questions. That's the operating environment this service is designed to create.
Fiducient handles the full reconciliation cycle — from initial transaction matching through variance investigation and final close — so your finance team can focus on interpretation and reporting rather than the mechanics of reconciliation itself.
Documented reconciliation trail maintained for every account and period — ready for internal review or regulatory inquiry at any point.
Outstanding items tracked and aged so nothing falls through the cracks from one period to the next.
Discrepancies escalated with clear documentation of what was found, how it was investigated, and how it was resolved.
Predictable cadence — daily, weekly, or monthly depending on your institution's volume and regulatory requirements.
Reconciliation Backlogs Don't
Stay Manageable for Long
For many financial institutions, reconciliation is an internal process handled by accounting staff who also carry reporting, analysis, and compliance responsibilities. When volume increases or key personnel turn over, the work accumulates — and by the time it surfaces as a problem, the documentation gap has grown.
The operational reality is that reconciliation tends to get deferred when other deadlines are more visible. A late filing has immediate consequences. An unreconciled account at month-end feels like something that can wait. Until an examiner asks for it, or an audit finds it.
Staff Bandwidth Constraints
In-house teams stretched across multiple functions find reconciliation competing for time with work that feels more urgent — leaving periods open longer than policy allows.
Documentation Gaps Under Review
When examination or audit requests surface, having reconciliations that were completed but not properly documented creates unnecessary friction and follow-up work for your team.
Variance Escalation Without Process
Discrepancies found during reconciliation often go unresolved or undocumented when there's no structured escalation process — leaving risk sitting in the open balance.
A Structured Process That Runs
Independent of Your Headcount
Fiducient's reconciliation service operates as a dedicated function — not as something absorbed into a broader accounting scope. Every account covered under the engagement receives individual attention each period, regardless of what else is happening internally at your institution.
We work with your existing data sources and statement formats. There's no requirement to change your core system setup. Our team handles the matching logic, investigates exceptions, documents findings, and delivers a completed reconciliation package — ready for sign-off and file.
The scope covers bank accounts, investment accounts, and custodial accounts. Reconciliation frequency is determined during setup based on your institution's transaction volume, regulatory requirements, and internal close calendar.
Transaction-Level Matching
Each transaction is matched between your internal records and institution statements. Unmatched items are flagged, investigated, and either resolved or escalated with supporting notes.
Outstanding Item Register
Items that carry over between periods are tracked in a structured register — aged, labeled, and reviewed each cycle so nothing remains open indefinitely without a documented reason.
Examination-Ready Deliverables
Each completed reconciliation includes supporting schedules, variance notes, and an audit trail structured to meet examiner review standards — no additional preparation required from your team.
What an Engagement Looks Like
From the first review to month-over-month delivery — here's what your team can expect at each stage.
Initial Account Review
We review your current account inventory, reconciliation cadence, and any outstanding backlog to understand the scope before work begins.
Setup & Alignment
Data access, deliverable formats, and reporting cadence are agreed upon — so both teams know exactly what to expect and when.
Ongoing Reconciliation
Each period's work is completed and delivered according to schedule — reconciliation packages, variance notes, and outstanding item registers included as standard.
Periodic Check-Ins
Regular communication to address scope changes, new account additions, or adjustments to your reconciliation requirements as your institution evolves.
The Investment
Monthly retainer covering the full reconciliation scope described below.
What's Included
Reconciliation of bank, investment, and custodial accounts on agreed cadence (daily, weekly, or monthly)
Transaction-level matching between internal records and financial institution statements
Discrepancy investigation and documented resolution or escalation with supporting notes
Outstanding item tracking register — aged and reviewed each reconciliation cycle
Documented reconciliation trail with supporting schedules and variance explanations
Deliverables structured for regulatory examination and internal audit review
Scope is defined during the initial review. Engagements covering higher account volumes or more frequent reconciliation cycles may be scoped at a different rate — discussed during your initial consultation.
How We Measure Progress
What effective reconciliation management looks like in practice, and how you'll see the difference over time.
Close Rate
Reconciliations completed on time as a share of total periods. From the first full month of engagement, this metric is tracked and reported — giving you a clear view of cadence health.
Item Age
Average days open for unresolved items across all accounts. A decreasing trend reflects systematic resolution rather than growing backlog — something your audit team will notice.
Resolution
Discrepancies investigated and closed as a share of discrepancies identified. Every item that gets escalated gets a documented outcome — nothing sits in an unresolved state without a reason on file.
Most institutions see their outstanding item register reduce meaningfully within the first two to three reconciliation cycles as process discipline takes hold. Timelines vary depending on starting conditions and account volume — we set expectations during the initial review.
Confidence in What You're Getting
Before any engagement begins, we conduct a no-obligation scope review — so both sides understand exactly what the work involves, what will be delivered, and whether Fiducient is a practical fit for your institution's needs.
If at any point the deliverables aren't meeting the standards we've committed to, we address it directly. Our accountants stand behind the documentation they produce — and so does the engagement structure.
Initial scope review at no cost — a practical discussion of your needs before any agreement is signed.
Deliverables reviewed before sign-off — each reconciliation package goes through internal quality review before it reaches your team.
Transparent issue escalation — when something unusual surfaces, you're informed promptly with context, not left to find it later.
How to Move Forward
A straightforward path from first contact to ongoing reconciliation delivery.
1. Send an Inquiry
Use the contact form to share a brief description of your institution and reconciliation requirements. One of our accountants will follow up within one business day.
2. Scope Review Call
We'll schedule a working session to understand your account structure, current process, and what a practical engagement would look like — no commitment required at this stage.
3. Engagement Begins
Once scope and terms are agreed, we configure the engagement and begin work on your first reconciliation cycle — typically within the same month as your initial onboarding.
Ready to Talk Through
Your Reconciliation Needs?
If your institution is managing bank, investment, or custodial accounts and reconciliation is taking more internal time than it should, we're glad to discuss how this service might fit your setup.
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